The Health Insurance Portability and Accountability Act (HIPAA) requires all health plans, including ERISA, health care clearinghouses, and any dentist who transmits health information in an electronic transaction, to use a standard format. Those plans and providers that choose not to use the electronic standards can use a clearinghouse to comply with the requirement. Providers’ paper transactions are not subject to this requirement. Members can purchase the HIPAA Privacy Kit and the HIPAA Security Kit from www.adacatalog.org. The binders contain necessary forms and information for compliance with HIPAA regulations.

The deadline to comply with the newest HIPAA requirements was September 23, 2013. In the March 2013 issue of GDA Action, GDA member dentists learned about the upcoming changes which will require dental practices subject to HIPAA to, among other things, review and revise their compliance policies and other documents like Business Associate Agreements and Notice of Privacy Practices. To review that article again click here: Read The HIPAA Article.

To make complying with HIPAA a cinch, the ADA has available for purchase the Practical Guide to HIPAA Compliance Privacy and Security Kit. The ADA’s manuals were developed especially for dentists and provide a step-by-step plan to implement an appropriate HIPAA compliance program as well as provide dentists with sample forms, checklists, workforce training guidance and a three-year subscription to the HIPAA Compliance Update Service. If you have not gotten yours yet, orders may be placed at http://www.adacatalog.org or by calling 1-800-947-4746.

For additional questions, dentists may contact the GDA Executive Office at (404) 636-7553 and ask to speak with Melana McClatchey.